Enable Line-of-Business Managers to Initiate Payment Requests

170 MarkView® Self-Service Invoice enables line-of-business managers to directly enter payment requests (check requests) and invoices from their desktops using a web browser. Invoices are fed directly into ERP payables for approval and payment. An add-on to the 170 MarkView for Accounts Payable solution, 170 MarkView Self-Service Invoice is designed for users outside of the Finance department. Its intuitive user interface guides the line-of-business manager through the steps of entering the invoice, validating the data as it is entered. 170 MarkView Self-Service Invoice is particularly useful for payments for which there may not be an associated invoice, such as donations to charity. 170 MarkView Self-Service Invoice can also be used in organizations where line-of-business managers receive invoices directly from suppliers rather than the invoices being received centrally by the Accounts Payable (AP) department.

Trim Process Time and Increase Business Efficiency

Time is a fundamental unit of value. 170 MarkView Self-Service Invoice helps line-of-business managers optimize their productive time. Line-of-business managers can easily and accurately submit a payment request or supplier invoice, attach supporting documentation, and track the process of an invoice, at any time, from anywhere.

 

Improve Accuracy and Productivity. Lower Processing Cost.

170 MarkView Self-Service Invoice, combined with 170 MarkView for Accounts Payable, increases efficiency in AP. Payment request data is entered once by the line-of-business manager and does not need to be re-entered from paper forms by AP professionals. Data is validated using the same rules as ERP payables, improving accuracy and avoiding the need for AP to clarify information with the line-of-business manager. The line-of-business manager, who often has the knowledge of the accounts or projects to which the invoice should be distributed, enters the accounting information directly. Backup documents that support the payment request are easily accessible by AP professionals for pre-payment review and post-payment auditing. The status of a payment request is available online to the line-of-business manager, freeing up AP resources from answering routine inquiries.

Features of 170 MarkView Self-Service Invoice

• Submission of payment requests and invoices with a browser.
• Automatic association of paper documents with invoices created using 170 MarkView Self-Service Invoice - documents are faxed to 170 MarkView for Accounts Payable using bar coded coversheets generated by the solution.
• All paper-based and electronic backup documents are permanently associated with the invoice record in ERP Payables.
• Submission of requests for new suppliers or changes to existing suppliers by line-of-business managers; requests are sent for review by the supplier maintenance group to ensure accuracy of supplier data.
• Online approval and payment status information for payment requests and invoices submitted by the line-of-business manager.
• Intuitive user interface does not require any training for line-of-business managers.
• Configurable options to simplify data entry, including: setting default values, hiding fields not relevant to the line-of-business manager, rationalizing the values in displayed pick-lists, and adding custom validation.
• Invoices "templates" simplify the process for frequently entered invoices.
• Support for ERP payables distribution sets during invoice line entry.
• Configurable fields to capture data specific to an organization, such as special handling details for payment requests.
• Support for both standard and project-based accounting.
• Batch approval for invoices.

Benefits of 170 MarkView Self-Service Invoice

• Improved Service to the Line-of-Business Manager – Managers start check requests earlier and with ease.
• Faster Processing – All supporting information, electronic and paper-based, is permanently attached to the ERP invoice record, reducing invoice cycle time.
• Improved Supplier Maintenance – Line-of-business managers can submit requests for new suppliers or changes to existing supplier information.
• Greater Visibility – The line-of-business manager can view online the entire invoice lifecycle from creation through payment, increasing their satisfaction and reducing the AP workload.
• Ease of Inquiry – AP can find invoice information and research questions, resulting in optimized transaction processing.
• Strengthened Internal Controls – Invoice data is checked for completeness and validated as it is entered. Rules-driven workflow assures that the proper approval processes are followed.
• Faster Audits – The automated payment request solution creates a complete audit trail, resulting in easier internal and external audits.

Click on the links below to learn more about 170 Systems solutions.

Collateral

• Self-Service Liberates AP - Whitepaper (PDF, 233 KB)