Leveraging Bar Codes to Automatically Identify and Process Documents
170 MarkView® Bar Code Server uses bar code technology to automatically identify and process documents. Bar codes are used to identify specific information that pertains to each document. They are also used to mark the page boundaries between documents and to capture additional structured data about documents. The end result is optimized business processes that virtually eliminate manually sorting through scanned or faxed-in documents. The bar coded cover sheets allow 170 MarkView to automatically identify different documents such as invoices, change orders, and receipts.
Benefits of the 170 MarkView Bar Code Server
- Eliminates the need to manually identify and route documents received by 170 MarkView
- Drastically reduces information processing time by automating the data entry process
- Intelligently associates documents with the ERP system transaction record
- Automatically triggers appropriate workflows for routing documents
- Fully integrates with Oracle applications
Enhancing Self-Service Business Processes
The 170 MarkView Bar Code Server is integral to self-service business processes such as the management of employee expense reports and the associated receipts.
Using the 170 MarkView Bar Code Server in conjunction with the ERP expense application, employees submit online expense reports. Upon completion of the expense report, an online fax cover sheet is provided to the employee by the 170 MarkView Bar Code Server. The employee uses this cover sheet to fax receipts directly into 170 MarkView.
The faxed expense receipts are received and analyzed by the 170 MarkView Fax Server, and automatically associate with their corresponding expense report. Managers and auditors have immediate access to expense receipts during the approvals and audits. This increases adherence to corporate policies and procedures and enables expense reports to be paid faster as the entire cycle of submitting and approving reports and corresponding receipts is optimized. No clerical support is needed to copy, mail, file and retrieve paper-based receipts. This automation and streamlining is possible in many other application areas beyond Expense Reporting.
