Enabling Self-Service Entry of Invoice Accounting Details
The 170 MarkView® Accounting Details enables individuals responsible for coding non-PO invoices to use a browser based interface to enter this information during the invoice approval process. The solution is tightly integrated with ERP payables applications; ensuring only valid code combinations are captured. In addition, accounting details entered into the online form automatically appear as invoice distribution lines in ERP payables, eliminating the need for the Accounts Payable group to re-key this information.
Benefits of 170 MarkView Accounting Details
- Increases efficiency through a self-service approach - the person who has the knowledge of account distributions enters the information directly, only once.
- Eliminates the need for the Accounts Payable department to re-key data, also avoiding errors associated with misreading handwritten information.
- Accounting details are entered quickly and accurately, using lists of valid account code segment values that are pulled directly from the ERP application in real-time.
- Account code combinations are validated in real-time, using the ERP application to ensure adherence to your accounting rules.
- Eliminates multiple back and forth iterations with Accounts Payable by accurately capturing data the first time.
- Prevents misplaced or lost documents since invoice images are routed to users online.
- Provides an audit trail that is always associated with the invoice image.
Through 170 MarkView Accounting Details, individuals view an invoice through their web browser and provide validated, accurate accounting details directly, without having to access a separate, more complex application.
170 MarkView Accounting Details conforms to your chart of accounts and accounting flexfield structures. Field values are validated using ERP applications data. Any changes made to the ERP applications configuration are reflected dynamically in the 170 MarkView Accounting Details tool. This tool has many configurable options - it can mirror ERP screens, or replicate existing paper forms used to collect accounting details.
Depending on your business process, the invoice image can be routed to additional people for further accounting information. In this case, any information previously entered is displayed when the 170 MarkView Accounting Details tool is opened.
Features of 170 MarkView Accounting Details
- Multiple lines can be entered on a single form markup
- Lines can be inserted, updated, or deleted dynamically
- Data can be easily copied from one line to another to facilitate easy entry of similar lines
- The ERP applications configuration is used to validate data
- A list of valid values pulled dynamically from the ERP tables is available for each field
- 170 MarkView security is used to control who has access to the 170 MarkView Accounting Details
