170 MarkView Solution Components
File Capture
Download PDF - 170 MarkView File Capture - Data Sheet

Automates the Capture of Inbound Email Attachments

170 MarkView® File Capture integrates documents sent as inbound email attachments into 170 MarkView to further streamline the Accounts Payable and Expense Management processes. Attachments, such as expense statements and invoices, are automatically received by 170 MarkView File Capture, converted into images and saved in the system. Any document captured in this way can be routed, annotated, and updated online as part of the ERP-related content managed by 170 MarkView.

Benefits of 170 MarkView File Capture

With the ability to seamlessly handle email attachments, 170 MarkView File Capture

  • Saves time and money, and further improves the controls environment by eliminating the manual handling, printing and scanning of email attachments. Incoming email attachments are routed and electronically filed in 170 MarkView, can be configured to automatically trigger specific workflow processes, and are sent automatically (based on user-defined business rules).
  • Is easily configured to handle multiple email addresses as well as automated reply templates based on region and language so that communication is completely automated.
  • Integrates seamlessly with Oracle and SAP so that all invoices, regardless of original format, are managed and stored consistently.

Incorporating Email-Based Communications into Financial Business Processes

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Financial process automation depends upon secure online access to all related business information and documents. The 170 MarkView Financial Suite of products enables any business document, regardless of source or format to be captured, stored, processed by OCR, accessed by authorized users, and utilized as part of best practice financial processes. 170 MarkView File Capture specifically automates the handling of inbound email attachments as well as the routing of those attachments to the appropriate individual in the organization.

Gathering Information to Improve Visibility, Costs and Controls...

Documents emailed between local and remote offices, or directly from suppliers, generally represent a significant volume of information. 170 MarkView File Capture streamlines this important communications channel by eliminating the need for clerical support to receive, review, print, scan, and route this information.

With 170 MarkView File Capture

  • The Accounts Payable group provides an email address to their group.
  • The supplier sends an email with a PDF or TIFF attachment to Accounts Payable (this attachment can be any number of pages in length).
  • 170 MarkView File Capture, which has been configured to accept attachments from multiple email addresses, determines the appropriate workflow step for processing.
  • Personalized responses based on the email account to which an attachment was sent can be configured. This allows the administrator to set up different email accounts for different suppliers, languages, etc., eliminating the need for any clerical intervention.
  • Because there is no limit to the number of email addresses that can be configured for this solution, 170 MarkView File Capture eliminates the need for any clerical intervention, resulting in reduced overhead, increased accuracy and cost control, improved visibility into expenditures, and faster processing for payments.

Distributing Information Automatically

Each email address monitored by 170 MarkView File Capture is associated with a specific set of categorization information. Therefore, when a supplier sends a document to one of these addresses, 170 MarkView automatically routes the document to the appropriate workflow based on that information. As an option, and with the help of the 170 Systems Professional Services Organization, 170 MarkView File Capture can be configured to allow any documents entering the system as part of an exception process to be automatically routed to the appropriate place in the workflow.

Features of 170 MarkView File Capture

  • Inbound document attachments are captured directly into 170 MarkView, and associated business processes, without operator intervention.
  • Process workflows can be automatically initiated by receipt of an inbound email.
  • Confirmation emails are automatically sent to the email's originator.
  • All emailed documents are tracked and managed online.
  • Fully integrated and certified with the Oracle E-Business Suite and SAP ERP.
  • No services or training required to install and setup 170 MarkView File Capture.
  • Available to all 170 MarkView customers using MarkView Release 5.0 and above.